Office Manager - Multinational Company

Reporting to the CEO your main responsibilities will be:

Oversee the day-to-day operations of the office, ensuring an efficient and well-organised working environment.

Manage office facilities, supplies, equipment, procurement, and maintenance.

Coordinate external suppliers, service providers, and building management.

Organise office meetings, events, and internal activities, including logistics and scheduling.

Handle incoming and outgoing correspondence, including emails, calls, and mail.

Maintain accurate physical and digital filing systems.

Assist in the preparation of reports, presentations, and administrative documentation.

Monitor office-related expenses, invoices, and budgets.

Act as the main point of contact for employees regarding office procedures and services.

Support onboarding activities and employee administration processes.

Assist with Health & Safety initiatives and compliance requirements.

Continuously identify opportunities to improve office processes and operational efficiency.

Provide administrative and organisational support to members of the management team.

Manage calendars, meetings, appointments, and priorities.

Coordinate business travel arrangements, including flights, accommodation, and itineraries.

Support the organisation of meetings, events, and executive activities.

Act as a key liaison between management and internal or external stakeholders.

Assist with occasional personal administrative tasks and arrangements.

Handle sensitive and confidential information with the utmost professionalism and discretion.

Provide support on special projects and business initiatives as required.