Guardar Back to Search Descrição Resumo Ofertas Semelhantes Added 25/06/2026Multinational companyExperience in personal assistance's responsibilitiesSobre o nosso clienteOur client is a professional services provider with a focus on delivering high-quality solutions to its partners. As a medium-sized organization, it operates with a structured and efficient approach to support its clients' goals and objectives.DescriçãoManage and coordinate professional and personal calendars for the CEO and Executive Vice PresidentSchedule meetings, appointments, and travel arrangementsOrganize and book flights, hotels, transportation, and itinerariesCoordinate complex domestic and international travel, including visas, travel documents, transfers, accommodation, restaurant bookings, and detailed itinerariesHandle administrative and personal support tasks as requiredCoordinate selected personal administrative matters, including medical appointments, personal documentation, renewals, reservations, family logistics, and other private arrangementsPrepare, track, and update invoices and expense recordsProcess, reconcile, and follow up on business and personal expenses, ensuring appropriate documentation and clear separation where requiredCoordinate with internal teams and external stakeholdersAct as a trusted point of contact between the CEO/EVP and employees, advisors, service providers, banks, clinics, travel providers, public offices, and other external partiesEnsure smooth day to day operations and provide timely follow up on action itemsMaintain confidentiality and handle sensitive information with discretionManage, organize, and securely file confidential documents, correspondence, contracts, identification documents, travel records, and other sensitive materialsAnticipate needs, identify priorities, and ensure the CEO and EVP are prepared for meetings, travel, commitments, and deadlinesSupport office administration, including supplies, meeting logistics, courier coordination, visitors, and general executive office needsSupport ad hoc projects and other executive assistance duties when neededHandle urgent or time-sensitive matters with calm, judgment, and appropriate escalationPerfil idealPrevious experience working as a Executive Assistant supporting senior leadershipExperience supporting founders, entrepreneurs, family-owned businesses, private offices, or senior executives with both professional and personal administrative needs is highly valuedStrong organizational and time management skillsExcellent communication and interpersonal abilitiesAbility to multitask and prioritize effectivelyHigh level of discretion, professionalism, and reliabilityFlexible and adaptable with a team oriented mindsetStrong attention to detail and problem solving skillsProficiency with Microsoft Office, and travel booking toolsComfortable using calendar, email, document management, expense, and travel platformsFluency in EnglishHigh emotional intelligence, sound judgment, and the ability to work with confidential and personal informationService-oriented mindset, with the confidence to work independently and the maturity to handle sensitive situations appropriatelyAvailability and flexibility to respond to occasional urgent matters outside standard office hours, when reasonably requiredVantagensComprehensive benefits package, including health insurance (SA).Opportunity to work in a permanent role within a reputable professional services company in Lisboa.Collaborative and supportive work environment.Professional growth and development opportunities.Hybrid positionPesquise mais OfertasMariana Espirito SantoQuote job refJN-062026-7048611Resumo da FunçãoSetorSecretarial & Business SupportSubsetorAssistente ExecutivoAdicionar indústriaBusiness ServicesLocalizaçãoLisbonTipo de contratoIndefinidoNome do ConsultorMariana Espirito SantoReferência da OfertaJN-062026-7048611Tipo de trabalhoTrabalho Remoto / Híbrido
