Personal Assistant

Lisboa Indefinido Trabalho Remoto / Híbrido

Atualizado 19/12/2023

  • International executive of a leading company
  • Fluency in english and previous experience as personal assistant

Sobre o nosso cliente

Our client is an International Executive of a leading company in its sector.

Descrição

Travel

Ensure my travels are as inspiring as possible, non-routine, and smooth and efficient as possible

  1. Evaluate different destination (find interesting articles, sort by degree of relevancy, summarize key messages, recommend, coordinate feedback from group of friends)
  2. Book airlines (compare prices, optimize travel time, manage points, proactive check-in, layovers, loyalty programs)
  3. Book hotels - or holiday villas (find best hotels - boutique especially, negotiate systematic upgrades, ensure good welcoming)
  4. Coordinate with friends travel consensus, prepay and follow-up with reimbursements
  5. Before and during travel, anticipate logistics (visas, temporary local phone, ground travel to/from residence, local connections and intros, local events that might impact stay, etc.)



Admin

Be responsible for all admin things in my life

  1. Collect all travel and expenses receipts
  2. Liaise with accountants of personal tax lawyers and holding companies for collection of receipts and docs
  3. Reconcile and verify credit card billing quarterly
  4. Archiving in orderly way mail received
  5. Liaise with bankers to execute wires
  6. Execute new passport demands and other admin procedures (e.g., certificate of residency in PT)



Everyday errands

  1. Drop and collect dry-cleaning, or small reparations
  2. Coordinating with other Services when necessary (e.g., car repair, handy man, etc.)



Life management

Take-over things to improve my life in general

  1. Tracking birthdays and finding amazing gifts from friends and family
  2. Finding things i want to buy and organize deliveries (e.g., a certain old edition of golf shoes, etc)
  3. Helping me decorate my apt and future places

Perfil ideal

Key skills & competencies

  1. Problem-solving : clearly defining à problem, stating the goal ("what success looks like"), breaking down in smaller problems, collecting information, conducting appropriate analyses, and providing a clear recommendation
  2. Communicating : structuring a message clearly, with "top-down" communication and selecting the right channel (email vs WhatsApp, etc.)
  3. Discretion and trustworthiness : being conscious of online anonymity and confidentiality, and self-imposing a very strict policy of not sharing anything that is done in through this job (even with spouse)
  4. Initiative : feeling empowered to make decisions on my behalf, to minimize interactions and validations (to increase gradually with time, of course). Doesn't easily take "no" for an answer

Profile

  • 3-5 years study after high school (preferable scientific degree, or business)
  • Fully proficient in English & Portuguese (writing - with no spelling mistakes - and speaking), business competency in French is a strong plus
  • 3-5 years of assistant experience OR with solid business background (wanting to focus on family life instead)

Expectations

  • Be available and flexible with schedule (variable time commitment from week to week)
  • Needs to be very responsive (but alternatively will have periods of time with little requests)
  • Home office ok

Vantagens



Great opportunity for your professional growth.

Pesquise mais Ofertas
Mariana Espirito Santo
Quote job ref
JN-112022-5832859

Resumo da Função

Setor
Secretarial & Business Support
Subsetor
Assistente Pessoal
Indústria
Business Services
Localização
Lisboa
Tipo de contrato
Indefinido
Nome do Consultor
Mariana Espirito Santo
Referência da Oferta
JN-112022-5832859
Tipo de trabalho
Trabalho Remoto / Híbrido

Na Michael Page, acreditamos na Diversidade e Inclusão. Defendemos a igualdade de oportunidades sem discriminar por género, raça, ideia, religião, orientação sexual ou qualquer outro aspeto que possa ser considerado discriminatório ou de exclusão.