Executive Business Assistant

In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence.Close out completed searches and organize all material associated with the search in accordance with audit requirements.Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements.Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.